Priorities: we all have these and it’s sometimes difficult to decide which should be dealt with first. For years, the world famous think tanks and theorists have used guidelines to measure daily activities to determine overall priorities.
Continued Professional Development, On-Going Knowledge IP transfer and leanings, no matter what our age is a great way to keep our minds healthy and active.
Finding and identifying new ways of working to become more productive is a great way to develop your skills especially when combined with tools such as CRM technology.
A key principle to use when priortising is the Pareto Principle, also known as the 80-20 rule. This clearly states 20 percent of your activities do account for 80 percent of your results.For example, if you have 10 action items, only 2 of those actions will be worth 5 or 10 times more than the other 8 activities put together!
“There’s never enough time to do everything, but there’s always enough time to do the most important thing.”
As a keen enthusiast of #CRM cloud based technology, I strongly advise that you undertake your management of identifying all and executing priorities by utilising Activites and Tasks within your #CRM systems that enable you to monitor the progress, status and outcomes of all required actions to build both good internal and external stakeholder relationships.
This is a key part of the end user education process and user adoption process for any implemented #CRM cloud based technology.
#CRM cloud based technology such as Salesforce and INFOR allow users to integrate all email communications, tasks and activities with a click of a button by way of an API that can be installed and configured by the end user themselves.
Creating a Task in #Salesforce #CRM
Another way to is to use tools such as Google Tasks (Gtasks), all you need is a Google Gmail account and simply use the Gtask App to allow you view you calendar of events and tasks you have detailed in one simple interface.
Effective Calendaring and using Google Calendar and tasks
The following guidelines will help you Prioritize Your Priorities…
- Create a list / statement, write down your main goal(s). Always use this as your overall focus in assisting you to create your list of priorities that will help you achieve your goal.
- Create your “Very Important” task list; can be done in a number of ways: (written and then electronically) a: Make your to-do list for your day i.e. all actions Include that must be done that day, together with additional items that can be completed over a period of time. And/or b: Create a list for all actions you need to complete in order to be successful. Examples could include follow-up stakeholder management business activities of all types, research and engaging with colleagues etc.
- Rank your action items in order of proffered priority based on the initial objective goal you set in step 1. Occasionally, some actions are similar and these can be grouped to assist in helping you If various items are similar, you can categorize them to help Prioritize Your Priorities.
- Now the best part! Pareto’s rule … Simply highlight the top 20 percent of your priorities and make a memorable list of 5 things that allows you to allocate the majority of your time to those things.
- Finally, print your memorable list based on you achieving your top 20% and ensure it’s displayed where you can regularly reference this. Remember, technique and repetition is very important…
After undertaking the above guidelines, confidently ensure you utilize the technique daily, during weekends and also when you find yourself too busy!…
The secret being … that all your activities in the top 20% with your memorable list must be completed every day. Also be feasible, realistic, achievable and simple enough to be completed in 24hrs.